The special meeting of the Board of Trustees of the Village of Arcade, Wyoming County, New York was held on Friday, May 27, 2005 at 7:00am there were:

PRESENT

Mayor Michael Doster, Deputy Mayor Richard Kosmerl, Trustee Paul Burkett, Trustee Hugh Ely, Trustee Daniel Reisdorf, and Superintendent of Public Works Larry Kilburn

ABSENT

Clerk/Treasurer Joanne Offers

ALSO PRESENT

Police Chief John Laird, Deputy Village Clerk Temporary Pam Beiersdorf, Grove Ellwood (Tompkins Insurance), and Jason Beachel (Tompkins Insurance)

NOTICE

Pursuant to Article 7 of the Public Officers Law, notice of this meeting was given to the media and the same posted on the 5th day of May 2005.  Notice of this meeting was published on May 19, 2005.

PLEDGE TO ALLEGIANCE

Mayor Doster opened the meeting with the Pledge to Allegiance.

APPROVE MINUTES

Motion by Mayor Doster and seconded by Trustee Burkett, the minutes from the regular meeting held on May 17, 2005 be approved as presented. The motion was approved upon the following vote:

   Mayor Michael Doster                    Aye
   Deputy Mayor Richard Kosmerl      Abstain
   Trustee Paul Burkett                      Aye
   Trustee Hugh Ely                            Aye
  Trustee Daniel Reisdorf                    Aye
 

RESOLUTION – URBAN AND COMMUNITY FORESTRY GRANT

The following resolution was offered by Trustee Reisdorf and seconded by Trustee Burkett:

RESOLUTION

RESOLVED:
That Michael R. Doster, as Mayor of the Village of Arcade is hereby authorized and directed to file an application for 50% matching funds in an amount not to exceed $7658.00 for the Urban and Community Forestry Grant Program, and upon approval of said request to enter into and execute a project agreement with the New York State Department of Environmental Conservation for such financial assistance to this municipality for the 2004 Community Forestry Project.

The above resolution was adopted upon the following vote:

   Mayor Michael Doster                  Aye
   Deputy Mayor Richard Kosmerl    Aye
   Trustee Paul Burkett                    Aye
   Trustee Hugh Ely                        Aye
   Trustee Daniel Reisdorf                 Aye

ADOPT MEMORANDUM OF AGREEMENT – SECTION 41(j)

No motion was made to adopt the Memorandum of Agreement to offer Section 41(j) Application of Unused Sick Leave As Additional Service Credit of the New York State and Local Retirement System.

Motion by Trustee Burkett, seconded by Mayor Doster, and unanimously carried a letter be written to the Union indicating that the Board has no interest in pursuing Section 41(j) at this time.

APPROVE SUMMER RECREATION APPOINTMENTS

The Board requested a copy of the recommended summer recreation appointments for review prior to approval.  This topic will be included on the June 7, 2005 meeting agenda.

BUDGET ADJUSTMENTS

Motion by Trustee Burkett, seconded by Mayor Doster, and unanimously carried the following budget adjustment be approved as presented by the Clerk.

Available upon request

AUDIT BILLS

Motion by Mayor Doster, seconded by Deputy Mayor Kosmerl, and unanimously carried the Village bills be audited and paid and that the Clerk be granted permission to transfer funds from the money market accounts to the checking accounts to cover such bills.

AWARD BID – CLEANING CONTRACT

Based on the information presented at the May 17, 2005 regular meeting, the Board directed Superintendent of Public Works Kilburn to contact Suburban Adult Services Inc. (SASI) for clarification of their submitted bid. A separate meeting has been scheduled with SASI to review the scope of work.  However, until the cleaning contract bid has been awarded, the current cleaning contract with SASI will remain in effect.

AWARD BID – VILLAGE OF ARCADE LIABILITY INSURANCE CONTRACT

Motion by Mayor Doster, seconded by Deputy Mayor Kosmerl, the bid for Village of Arcade liability insurance contract be awarded to Tompkins Insurance Agencies Inc. in the amount of $121,681.00 upon recommendation of Superintendent of Public Works Kilburn.  The motion was approved upon the following vote:

   Mayor Michael Doster                  Aye
   Deputy Mayor Richard Kosmerl    Aye
   Trustee Paul Burkett                      Aye
   Trustee Hugh Ely                          Aye
  Trustee Daniel Reisdorf                  Abstain

Motion by Mayor Doster, seconded by Trustee Ely, and unanimously carried the Village will make quarterly payments to Tompkins Insurance Agencies, Inc. for contracted services.
Mr. Grove Ellwood confirmed that continued coverage exists for losses that may have previously occurred but were not reported prior to the effective date of the newly awarded contract.
Trustee Kosmerl recommended that the difference between the budgeted amount of insurance coverage costs and the actual costs be deposited into a designated bank account for deductible payments.

STATE FUNDING AVAILABLE

Superintendent of Public Works Kilburn informed the Board of State funding available for various projects.  A brainstorming session took place to identify local projects that could utilize said State funding.

VILLAGE PARK TREES

Motion by Trustee Reisdorf, seconded by Mayor Doster, and unanimously carried the Village rescind the previously authorized approval for Domes Tree Farm to trim the 19 pine trees along the Village Park based on the consensus of the Village Board that currently the trees do not contribute to any road, electric line, or structure hazards.

ADJOURN

There being no further business to come before the Board the meeting duly adjourned at 8:05am upon motion by Trustee Burkett and seconded by Mayor Doster.

       _______________________

       Deputy Village Clerk Temporary