The regular meeting of the Village of Arcade Board of Trustees, Wyoming County, New York was held on Tuesday, March 7, 2006 at 7:00pm there were:

PRESENT

Mayor Mike Doster, Deputy Mayor Richard Kosmerl, Trustee Paul Burkett, Trustee Dan Reisdorf, Police Sergeant Tony Biscaro, Superintendent of Public Works Larry Kilburn, and Clerk/Treasurer Pam Beiersdorf

ABSENT

Trustee Hugh Ely and Police Chief John Laird

ALSO PRESENT

Cheryl Parker, Zoning Officer Marvin Zielonka, Stan Puffer, Margaret Morgan, Sandie Dutton, and Pioneer Central School Government Class Student Justin Lewandowski

NOTICE

Pursuant to Article 7 of the Public Officers Law, notice of this meeting was given to the media on the 27th day of February 2006, published on the 2nd day of March 2006 and the same posted on the 27th day of February 2006.

PLEDGE TO ALLEGIANCE

Mayor Doster opened the meeting with the Pledge to Allegiance.

APPROVE MINUTES

Motion by Trustee Burkett and seconded by Trustee Reisdorf, the minutes from the regular meetings held on February 21, 2006 be approved as presented by the Clerk.

The motion was passed upon the following vote:

VOTE
Mayor Michael Doster	X	Yes		No		Abstain		Absent
Deputy Mayor Richard Kosmerl	X	Yes		No		Abstain		Absent
Trustee Paul Burkett	X	Yes		No		Abstain		Absent
Trustee Hugh Ely		Yes		No		Abstain	X	Absent
Trustee Daniel Reisdorf	X	Yes		No		Abstain		Absent
VOTE TOTAL:	5	Yes	0	No	0	Abstain	1	Absent
RESULTS	X	PASS				FAIL

OPEN BID – FREEDOM SUBSTATION UPGRADE

This meeting having been duly advertised for the receival of bid(s) for the Freedom Tap Substation 115 kV Structures and Equipment, the above persons were in attendance.  The following bids were received:

Name and Address	Amount
Associated Substation Engineering, Inc., Bremen GA	$350,000.00
Clark Substations, LLC Power Sales Group, Inc. Peabody, MA	$263,260.00
Stuart C. Irby Liverpool, NY Declined to bid on the steel structure and related miscellaneous components, however, provided 5 sub-bids for parts and equipment.
123 kV Dead Tank Circuit Breaker	$61,285.00
115 kV Dead Tank Circuit Breaker	$66,668.00
Transformer	$39,663.00
115 kV Line Disconnect Switch	$21,696.00
115 kV Breaker Disconnect	$15,706.00
Hamby Young, A Division of Wesco Distribution, Inc. Aurora, OH	$269,949.00
V & S Schuler Engineering, Inc. Canton, OH	$269,725.00
DIS-TRAN Packaged Substations, LLC Pineville, LA	$305,300.00

Motion by Deputy Mayor Kosmerl and seconded by Mayor Doster, the bid(s) for Freedom Tap Substation 115 kV Structures and Equipment be turned over to Superintendent of Public Works Kilburn for evaluation and recommendation to the Board.

The motion was passed upon the following vote:

VOTE
Mayor Michael Doster	X	Yes		No		Abstain		Absent
Deputy Mayor Richard Kosmerl	X	Yes		No		Abstain		Absent
Trustee Paul Burkett	X	Yes		No		Abstain		Absent
Trustee Hugh Ely		Yes		No		Abstain	X	Absent
Trustee Daniel Reisdorf	X	Yes		No		Abstain		Absent
VOTE TOTAL:	4	Yes	0	No	0	Abstain	1	Absent
RESULTS	X	PASS				FAIL

PERMISSION TO ATTEND STANDARDIZED FIELD SOBRIETY TESTING COURSE

Motion Deputy Mayor Kosmerl and seconded by Trustee Burkett, Officers Matt Krist and Ian Spencer be granted permission to attend the Standardized Field Sobriety Testing Course on March 27, 2006 from 8:00am to 4:00pm and March 28 and 29, 2006 from 12:00pm to 8:00pm at the Erie County Central Police Service Law Enforcement Training Academy, E.C.C. North Campus, Williamsville, NY.  The 3-day course is for certification in standardized field sobriety testing.

The motion was passed upon the following vote:

VOTE
Mayor Michael Doster	X	Yes		No		Abstain		Absent
Deputy Mayor Richard Kosmerl	X	Yes		No		Abstain		Absent
Trustee Paul Burkett	X	Yes		No		Abstain		Absent
Trustee Hugh Ely		Yes		No		Abstain	X	Absent
Trustee Daniel Reisdorf	X	Yes		No		Abstain		Absent
VOTE TOTAL:	4	Yes	0	No	0	Abstain	1	Absent
RESULTS	X	PASS				FAIL

TRI-COUNTY BUSINESS PARK

This item was removed from the agenda and placed on the 03/22/06 agenda.

2006-07 BUDGET REVIEW – COURT

Justice Bell-Beyer and Clerk of the Court Moore presented their proposed 2006-07 justice expenses to the Board for review and discussion.

DRAFT SEASONAL EMPLOYMENT AGREEMENT

Superintendent of Public Works Kilburn distributed a copy of the draft seasonal employment agreement for perspective retiree, Don Norton. The Board will review the contents of the agreement and will discuss the matter at an upcoming meeting.

VILLAGE PARK CABIN RENOVATIONS GRANT UPDATE

Margaret Morgan asked the Board for a status of the grant funding for the Village park cabin renovations.  Mayor Doster advised he would contact Town of Arcade Supervisor, Doug Berwanger for an update.

SENIOR CITIZENS MEETING

Margaret Morgan announced that the senior citizens will be gathering on Monday, March 27, 2006 at the Arcade VFW at 2:00pm.  All interested Board members are encouraged to attend.

ZONING LOCAL LAW DEFINITION CHANGES

On behalf of Trustee Ely (absent), Cheryl Parker presented the Board with proposed zoning definition changes. After a rather involved discussion, the Board suggested that Trustee Ely meet with Zoning Officer Marvin Zielonka to discuss the matter in further detail.

ELECTRIC REVENUE ANTICIPATION NOTE (RAN) AWARDED

Clerk/Treasurer Beiersdorf informed the Board of the RAN bid results:

Five Star Bank 3.58%
Chase 3.74%
Key Bank 3.92%
M&T passed
First Niagara passed
Wyoming County Bank no response (has merged with Five Star Bank)
Bank of Castile response received after deadline (3.65%)

Accordingly, it was awarded to Five Star Bank on March 1, 2006.  The closing dated has been scheduled for March 10, 2006 at the Five Star Bank branch in Yorkshire, NY.

SURVEY RESULTS – CREDIT/DEBIT CARD ACCEPTANCE

Clerk/Treasurer Beiersdorf advertised a survey in the Arcade Area Pennysaver and at the VOA office to gather numbers and comments from customers on their interest to make payment for services via credit/debit cards.  Survey results were compiled as follows: in total, 168 surveys were received of which 56 were YES and 112 were NO.

To clarify any misconceptions, the VOA is merely evaluating the feasibility and interest of customers to make payments via credit/debit cards.  The VOA will continue to accept payments made via cash, check, and money order.

FIRE DEPARTMENT BY-LAWS UPDATE

In accordance with the Constitution and By-Laws of the Arcade Fire Department Inc., no alternation or amendment to the Constitution and By-Laws, shall become effective until approved by the Village Board of Trustees.

The following updates to the Constitution and By-Laws of the Arcade Fire Department Inc., were presented by the Clerk:

Article II, Organization, Section 2

"The membership of the Arcade Fire Department Inc. shall contain no more than 100 persons of whom not more than 20 shall be excused from firematic duties. Any member after receiving 25 years of service may choose to be exempt from all duties, but shall retain full voting privileges and will continue to accumulate years of service.  Any member wishing to be classified as an exempt must submit a written request to the Arcade Fire Department.

Article XV, Membership, Section 10

 "The total number of members designated as exempt shall not exceed 20."

No motion was made to approve the Fire Department by-laws update.  The Board requested that in Article II, Organization, Section 2 the wording be changed from

"…100 persons of whom not more than 20 shall be excused from firematic duties…"

to

"…100 persons of whom not more than 20 shall be exempt from firematic duties…"

This matter was tabled until the March 14, 2006 special meeting.

FIRE DEPARTMENT MEMERSHIP

Per a report from Debby Austin-LaCerais, Secretary, the following members have been removed from membership:

 Brandon Holmes
 Andy Gniazdowski
 Cindy Hartman
 Shawn Brown
 David Copeland

VOA POLICY – VOLUNTEER FIREFIGHTER/EMS LEAVE

Clerk/Treasurer Beiersdorf was directed to meet with other members of management to develop a plan and implementation strategy, then advise the Board of the outcome.

NYCOM MAIN STREET ECONOMIC DEVELOPMENT CONFERENCE

Motion by Mayor Doster and seconded by Deputy Mayor Kosmerl, the Mayor, Board of Trustees, Superintendent of Public Works Kilburn, and Clerk/Treasurer Beiersdorf be granted permission to attend the NYCOM Main Street Economic Development Conference on May 8, 2006 from 9:00am to 6:00pm and May 9, 2006 from 9:00am to 4:00pm at The Lodge at Woodcliff, Fairport, NY. This twoday conference of and between local officials, merchants, entrepreneurs, developers and experts share their expertise on Main Street revitalization.

The motion was passed upon the following vote:

VOTE
Mayor Michael Doster	X	Yes		No		Abstain		Absent
Deputy Mayor Richard Kosmerl	X	Yes		No		Abstain		Absent
Trustee Paul Burkett	X	Yes		No		Abstain		Absent
Trustee Hugh Ely		Yes		No		Abstain	X	Absent
Trustee Daniel Reisdorf	X	Yes		No		Abstain		Absent
VOTE TOTAL:	4	Yes	0	No	0	Abstain	1	Absent
RESULTS	X	PASS				FAIL

PERMISSION TO ATTEND MEUA ACCOUTING AND FINANCE WORKSHOP

Motion by Trustee Burkett and seconded by Trustee Reisdorf, Superintendent of Public Works Kilburn and Clerk/Treasurer Beiersdorf be granted permission to attend the MEUA Accounting and Finance Workshop on March 22, 2006 from 9:00am to 4:15pm at the Holiday Inn, Liverpool, NY. Agenda items include disconnect procedures, acceptance of credit cards, deferred compensation plans, and GASB 45.

The motion was passed upon the following vote:

VOTE
Mayor Michael Doster	X	Yes		No		Abstain		Absent
Deputy Mayor Richard Kosmerl	X	Yes		No		Abstain		Absent
Trustee Paul Burkett	X	Yes		No		Abstain		Absent
Trustee Hugh Ely		Yes		No		Abstain	X	Absent
Trustee Daniel Reisdorf	X	Yes		No		Abstain		Absent
VOTE TOTAL:	4	Yes	0	No	0	Abstain	1	Absent
RESULTS	X	PASS				FAIL

BUDGET ADJUSTMENTS

Motion by Trustee Burkett and seconded by Mayor Doster, the following budget adjustments be approved as presented by the Clerk.

Budget adjustments available upon request

The motion was passed upon the following vote:

VOTE
Mayor Michael Doster	X	Yes		No		Abstain		Absent
Deputy Mayor Richard Kosmerl	X	Yes		No		Abstain		Absent
Trustee Paul Burkett	X	Yes		No		Abstain		Absent
Trustee Hugh Ely		Yes		No		Abstain	X	Absent
Trustee Daniel Reisdorf	X	Yes		No		Abstain		Absent
VOTE TOTAL:	4	Yes	0	No	0	Abstain	1	Absent
RESULTS	X	PASS				FAIL

AUDIT BILLS

Motion by Mayor Doster and seconded by Trustee Burkett, the Village bills be audited and paid and that the Clerk be granted permission to transfer funds from the money market accounts to the checking accounts to cover such bills.

The motion was passed upon the following vote:

VOTE
Mayor Michael Doster	X	Yes		No		Abstain		Absent
Deputy Mayor Richard Kosmerl	X	Yes		No		Abstain		Absent
Trustee Paul Burkett	X	Yes		No		Abstain		Absent
Trustee Hugh Ely		Yes		No		Abstain	X	Absent
Trustee Daniel Reisdorf	x	Yes		No		Abstain		Absent
VOTE TOTAL:	4	Yes	0	No	0	Abstain	1	Absent
RESULTS	X	PASS				FAIL

OPERATING SOFTWARE

Mayor Doster expressed his dissatisfaction with the functionality of the Villages current operating system and advised the Board that actions have been taken to evaluate other software companies. Alternative companies offer balanced/budget billing, statement billing that combines water, sewer, electric, taxes, etc. being sent to the same location/address, billing with graphical consumption usage, real-time utility/electric billing that allows customers to view account information, make changes, and pay their bills through the Internet.  These are merely a few of the features that would enhance efficiency and productivity.

REPORTS RECEIVED

• The following reports were received, reviewed, and placed on file:
• Fire Department (February 2006)
• Ambulance (February 2006)

ADJOURN

There being no further business to come before the Board the meeting duly adjourned at 9:30pm upon motion by Mayor Doster and seconded by Trustee Burkett.

       Clerk/Treasurer