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At a work session of the Board of Trustees of the Village of arcade, Wyoming County, New York held on Tuesday, March 2, 2004 at 5:00 P.M. there were:
PRESENT:
Mayor Michael Doster, Deputy Mayor Hugh Ely, Trustee Richard Kosmerl, Superintendent Larry Kilburn
ABSENT
Trustee Daniel Reisdorf, Trustee Ginger Comstock
ALSO PRESENT:
Police Chief John Laird, Paul Burkett (6:00 p.m.)
BUDGET
The board reviewed the general budget.
At a regular meeting of the Board of Trustees of the Village of Arcade, Wyoming County, New York held on Tuesday, March 2, 2004 at 7:00 P.M. there were:
PRESENT
Mayor Michael Doster, Deputy Mayor Hugh Ely, Trustee Daniel Reisdorf, Trustee Richard Kosmerl, Superintendent Larry Kilburn
ABSENT
Trustee Ginger Comstock
ALSO PRESENT
Police Chief John Laird, Deborah Titus - Arcade Herald, Sgt. Anthony Biscaro, Carl Usatch, Kathy Dear, Joe Owens, Barbara Hebdon, Donna Scheiner, Julie Tidd, Kathy May
NOTICE
Pursuant to Article 7 of the Public Officers Law, notice of this meeting was given to the media on the 19th day of February, 2004, published on the 26th day of February, 2004 and the same posted on the 19th day of February, 2004.
PLEDGE TO ALLEGIANCE
Mayor Michael Doster opened the meeting with the Pledge to Allegiance.
APPROVE MINUTES
Motion by Deputy Mayor Ely and seconded by Trustee Reisdorf and unanimously carried the minutes from a regular meeting held on February 17, 2004 be approved as presented. The motion was approved upon the following vote:
Mayor Michael Doster Aye
Deputy Mayor Hugh Ely Aye
Trustee Ginger Comstock Absent
Trustee Richard Kosmerl Abstained
Trustee Daniel Reisdorf Aye
MODIFICATIONS TO LOAN FOR BEAVER MEADOW WOODWORK
After discussion regarding the modifications to the loan agreement authorized by the Village Board in September 2003 for Beaver Meadow Woodwork the following resolution was offered by Mayor Doster and seconded by Trustee Kosmerl:
RESOLUTION
WHEREAS, the Village of Arcade has received funding under the 1996 Small Cities Program to implement an economic development program to assist local businesses to expand and create new employment opportunities for residents; and
WHEREAS, in September 2003, the Village Board authorized preliminary approval of a loan in the amount of $120,000 to Beaver Meadow Woodworks LLC; and
WHEREAS, the approval of this loan was subject to HUD concurrence; and
WHEREAS, subsequent to the preliminary loan approval, several aspects of the project changed including the creation of a new real estate holding company, known as J & B Arcade Holdings, LLC, which will be the applicant for the loan assistance; and
WHEREAS, the HUD staff has indicated that the changes to the loan package are subject to review and re-evaluation by the Loan Review Committee and the Village Board, and
WHEREAS, the Loan Review Committee has reviewed the updated project documentation and has recommended approval of the loan request, subject to certain terms and conditions; and
WHEREAS, the Village Board of Trustees has accepted the Loan Review Committee’s recommendations and authorized preliminary approval of the loan request; and
WHEREAS, the Village has determined that the project is necessary and appropriate to achieve CDBG program objectives,
NOW, THEREFORE, BE IT RESOLVED, that the Village Board of the Village of Arcade approves the proposed modification of the 1996 Small Cities Program to provide economic development assistance to J & B Arcade Holdings LLC; and
BE IT FURTHER RESOLVED, that the Mayor is authorized to submit a formal request for approval of this project to HUD.
The above resolution was adopted upon the following vote:
Mayor Michael Doster Aye
Deputy Mayor Hugh Ely Aye
Trustee Ginger Comstock Absent
Trustee Richard Kosmerl Aye
Trustee Daniel Reisdorf Aye
FABULOUS 50’s FESTIVAL
Kathy May, Chairman of the Fabulous 50’s Festival reported that the event will be held on July 30-31 and plans are well underway. They are current looking at moving the festival to the Church Street corridor and school grounds due to cost restraints of closing Main Street. However, they may have a sponsor to cover the costs to close Main Street. Superintendent Kilburn will get exact costs for the committee. The Arcade Lions Club will provide the insurance coverage for the event. The Committee will keep the board informed as changes and/or additions come to light.
The board thanked the members of the committee for all their hard work and for being flexible on location.
The board also thanked Donna Scheiner, Chairman of the Winterfest Committee for a wonderful event this year.
GARBAGE CONTRACT
The current garbage contract with Waste Management – CID Division expires on May 31, 2004. Notice has been received that they would again renew the contract for a two year term with and 2.5% increase each year. The past two renewals of the contract with Waste Management – CID Division have been at 0% increase. After discussion motion was made by Deputy Mayor Ely, seconded by Trustee Kosmerl and unanimously carried to accept the renewal with Waste Management – CID Division for two years.
PERMISSION TO ATTEND PAVING SEMINAR
Motion by Trustee Kosmerl, seconded by Mayor Doster and unanimously carried Streets Forman Don Norton be granted permission to attend a paving seminar in Ellicottville, New York on March 20, 2004.
FORMAL REPORT ON ELECTRIC DEPARTMENT AUDIT RECEIVED
A formal report has been received from the State of New York Office of the State Comptroller on a recent audit completed on the Electric Department’s metering, billing and collection procedures in place during 2002 and 2003.
FINAL SPECIAL FRANCHISE ASSESSMENTS
Clerk Offers informed the board that she has received the final Special Franchise Assessments from the State Board of Real Property Services. They remain the same as the tentative received earlier this year.
BUDGET ADJUSTMENTS
Motion by Mayor Doster, seconded by Deputy Mayor Ely and unanimously carried the following budget adjustment be approved as presented by the Clerk:
Available upon request
AUDIT BILLS
Motion by Mayor Doster, seconded by Trustee Kosmerl and unanimously carried the Village bills be audited and paid and that the clerk be granted permission to transfer funds from the money market accounts to the checking accounts to cover such bills.
ELECTRIC REVENUE ANTICIPATION NOTE AWARDED
Clerk Offers informed the board that the Electric RAN was awarded to First Niagara Bank at 1.18% today.
RESOLUTION – SMALL CITIES GRANT
The following resolution was offered by Deputy Mayor Ely and seconded by Trustee Reisdorf:
RESOLUTION
WHEREAS, pursuant to title I of the Housing and Community Development Act of 1974, as amended, the Governor’s Office for Small Cities is authorized to administer and distribute Community Development Technical Assistance awards to units of general local government in non-entitlement areas located in the State of New York to increase the effectiveness of the Community Development Block Grant Program, and
WHEREAS, the Village of Arcade has applied to the Governor’s Office for Small Cities for Community Development Block Grant funds to finance the community development activities described in the Village’s Program Year 2003 Grant application, and
WHEREAS, the Governor’s Office for Small Cities has selected the Village of Arcade to receive an award in the maximum amount of $23,640.00,
NOW, THEREFORE, BE IT RESOLVED, that Mayor Michael R. Doster be empowered to execute the Grant Agreement Project Number 45TA241-03.
The above resolution was adopted upon the following vote:
Mayor Michael Doster Aye
Deputy Mayor Hugh Ely Aye
Trustee Ginger Comstock Absent
Trustee Richard Kosmerl Aye
Trustee Daniel Reisdorf Aye
REPORTS RECEIVED
Ambulance report for the month of February was received, reviewed and placed on file.
Receipts and disbursement report for the month of January was received, reviewed and placed on file.
Village Justice and Acting Village Justice reports for the month of February were received, reviewed and placed on file.
ADJOURN
There being no further business to come before the board, the meeting adjourned at 7:52 p.m. upon motion by Deputy Mayor Ely and seconded by Trustee Reisdorf.
_______________________
Village Clerk
