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The regular meeting of the Board of Trustees of the Village of Arcade, Wyoming County, New York was held on Tuesday, June 7, 2005 at 7:00pm there were:
PRESENT
Mayor Michael Doster, Deputy Mayor Richard Kosmerl, Trustee Paul Burkett, Trustee Hugh Ely, Trustee Daniel Reisdorf, Superintendent of Public Works Larry Kilburn, and Clerk/Treasurer Joanne Offers
ALSO PRESENT
Police Chief John Laird, Deputy Village Clerk Temporary Pam Beiersdorf, Justice Sherri Bell-Beyer, Clerk of the Court Gillian Moore, Debbie Titus (Arcade Herald), Joseph Owens, Joan Harrison, Jason Haremza, Robert Hirsch, Al Noble, and Mike McElheny
NOTICE
Pursuant to Article 7 of the Public Officers Law, notice of this meeting was given to the media on the 24th day of May 2005 and the same posted on the 24th day of May 2005.
PLEDGE TO ALLEGIANCE
Mayor Doster opened the meeting with the Pledge to Allegiance.
APPROVE MINUTES
Motion by Trustee Burkett and seconded by Trustee Ely, the minutes from the special meeting held on May 27, 2005 be approved with the following amendment:
Page 6 of 6, Award Bid – Village of Arcade Liability Insurance Contract
Trustee Kosmerl recommended that the difference between the budgeted amount of insurance coverage costs and the actual costs be moved into a designated account for deductible payments, maintained by the Clerk.
The motion was approved upon the following vote:
Mayor Michael Doster Aye
Deputy Mayor Richard Kosmerl Aye
Trustee Paul Burkett Aye
Trustee Hugh Ely Aye
Trustee Daniel Reisdorf Aye
DOWNTOWN STRATEGIC PLAN UPDATE
Jason Haremza, Senior Planner from the Genesee/Finger Lakes Regional Planning Council provided a brief overview of the draft Strategic Plan for Downtown Arcade Executive Summary. He noted that this plan will become an addendum to the 1996 Comprehensive Plan for the Town and Village of Arcade. Based on the project's Planning Committee discussions, 38 specific action items have been identified, grouped into six categories: pedestrian, parking, street and roadway, aesthetic, regulatory, and structural/ programmatic. The actions range from short term and relatively inexpensive, to long term and more expensive. Final comments are being incorporated into the plan, however, the review period has been extended to June 15th. Copies of the plan can be viewed at the Arcade Village Office, Arcade Public Library, or online at www.gflrpc.org (Current Projects/Arcade: A strategic Plan for Downtown).
ARCADE VILAGE PARK HOCKEY RINK
League President, Shawn Steiner, was invited to the meeting to discuss Board concerns, however, failed to attend. The Board postponed further discussions until July 2005 pending results of upcoming league elections.
PERMISSION TO ATTEND HILBERT COLLEGE CONTINUING EDUCATION PROGRAM
Permission for Gillian Moore to attend Hilbert College, Introduction to Criminal Law and Procedure course was declined until further information was provided to the Board. The Board requested Justice Bell-Beyer to review the budget and determine if said request could be funded within the means of the existing budget.
CRIMINAL DISPOSITION REPORTS
Justice Bell-Beyer and Clerk of the Court Moore advised the Board of a discovery in which Criminal Disposition Reports (CDRs) had failed to be filed with the State of New York for several years. Clerk Moore reported that there are approximately 450 cases from year 2000 to present that require immediate attention. Clerk Moore estimated that this portion of the project would take nearly 75 hours to complete and requested permission to work Saturdays (5 hours per Saturday for 15 weeks) to complete the project
Motion by Trustee Burkett, seconded by Mayor Doster, and unanimously carried Clerk of the Court Moore be granted permission to work up to and including 75 hours to file the backlog of CDRs. Clerk Moore shall be compensated with future time off, as deemed appropriate by Justice Bell-Beyer.
APPROVE SUMMER RECREATION APPOINTMENTS
Motion by Trustee Reisdorf, seconded by Mayor Doster, and unanimously carried upon recommendation of the Arcade Recreation Commission the following people be hired for the 2005 Summer Recreation Program:
Amber Holts Co-Director (Park & Small Fry) $2000.00 Jacelyn Pierce Co-Director (Park & Pool) $2000.00 Recreation Assistants – Lifeguard Pool & Park Courtney Pierce $7.00 Patricia Moore $6.75 Jeff Grden $6.00 Renee Roll $6.00 Recreation Aides – Park & Small Fry Sondra Lilly $6.10 Dylyn Harrison $6.00 Michael Draper $6.00 Johanna Matusik Part Time $6.00 Mackenzie Pierce Part Time $6.00 Adam Slocum Part Time $6.00 Andrew Slocum Part Time $6.00 Case Ronan Part Time $6.00
REVIEW BULLETIN BOARD ITEMS
Items on the Bulletin Board were reviewed and a status provided.
DOWNTOWN LIGHTS OUTLINING BUILDINGS
Motion by Mayor Doster, seconded by Deputy Mayor Kosmerl, and unanimously carried the lights outlining the downtown buildings be turned on the first weekend of December and turned off the Monday following Winterfest weekend.
BUDGET ADJUSTMENTS
Motion by Mayor Doster, seconded by Trustee Burkett, and unanimously carried the following budget adjustments be approved as presented by the Clerk.
Available upon request
AUDIT BILLS
Motion by Mayor Doster, seconded by Deputy Mayor Kosmerl, and unanimously carried the Village bills be audited and paid and that the Clerk be granted permission to transfer funds from the money market accounts to the checking accounts to cover such bills.
AWARD BID – CLEANING CONTRACT
Superintendent of Public Works Kilburn informed the Board that a meeting was held with Suburban Adult Services Inc. (SASI) to review the scope of work. The revised scope was faxed to SASI to prepare an updated cost breakdown. Once this information is obtained, the Board can proceed in awarding the cleaning contract bid.
RESIGNATION – LINEMAN B
Superintendent of Public Works Kilburn informed the Board of the resignation of Ronald Waldron as Lineman B effective on June 24, 2005. Motion by Trustee Burkett and seconded by Mayor Doster the Board accept, with regret, the resignation of Ronald Waldron. The motion was approved upon the following vote:
Mayor Michael Doster Aye
Deputy Mayor Richard Kosmerl Aye
Trustee Paul Burkett Aye
Trustee Hugh Ely Aye
Trustee Daniel Reisdorf Nye
PERMISSION TO ADVERTISE ELECTRIC DEPARTMENT POSITION
Motion by Trustee Burkett, seconded by Mayor Doster, Superintendent of Public Works Kilburn be granted permission to post a Lineman B position internally for a period of five (5) working days per Union contract. If the position is not filled internally, Superintendent of Public Works Kilburn will be granted permission to advertise outside the existing workforce. The motion was approved upon the following vote:
Mayor Michael Doster Aye
Deputy Mayor Richard Kosmerl Aye
Trustee Paul Burkett Aye
Trustee Hugh Ely Aye
Trustee Daniel Reisdorf Nye
MUNICIPAL BUILDING CONCERNS
Several emails have been routed amongst Board members regarding various concerns/happenings at the Municipal Building. Mayor Doster advised the Board he was actively pursuing resolutions to these matters and will advise.
STATE FUNDING PROJECTS
A brainstorming session resumed to identify local projects that would benefit from State funding. Based on the extensive list of potential Projects, Superintendent of Public Works Kilburn asked the Board to narrow the list. The Board agreed that areas of the Village Park (restrooms, hockey rink, basketball court, and additional lighting) be the focus for the State funding. Superintendent of Public Works Kilburn will proceed to draft the necessary paperwork.
OPEN BID – DUMP TRUCK
This meeting having been duly advertised for the receival of bids for a dump truck, the above persons were in attendance. The following bids were received:
Name and Address Amount Buffalo Truck Center, Buffalo, New York $59,691.00 Buffalo Truck Center, Buffalo, New York $54,606.00 Kenworth Truck of Upstate New York, Inc., Buffalo, New York $55,910.00
Motion by Deputy Mayor Kosmerl, seconded by Mayor Doster, and unanimously carried the bids be turned over to Superintendent of Public Works Kilburn for evaluation and recommendation.
PERMISSION TO PURCHASE NEW PATROL CAR
Motion by Deputy Mayor Kosmerl, seconded by Mayor Doster, Police Chief John Laird be granted permission to purchase a 2005 Chevrolet Impala under State contract to replace the existing 2000 Chevrolet Impala. The motion was approved upon the following vote:
Mayor Michael Doster Aye
Deputy Mayor Richard Kosmerl Aye
Trustee Paul Burkett Aye
Trustee Hugh Ely Aye
Trustee Daniel Reisdorf Nye
LOAN REVIEW COMMITTEE APPOINTMENT
Due to the resignation of Trustee Ely, a motion was made by Deputy Mayor Kosmerl, seconded by Trustee Ely, and unanimously carried Mayor Michael R. Doster be appointed to the Loan Review Committee.
PERMISSION TO BID TWO COMPACT TRACTORS
Motion by Mayor Doster, seconded by Trustee Ely, and unanimously carried Superintendent of Public Works Kilburn be granted permission to bid two (2) compact tractors, one for the Highway Department and the other for the Sewer Department.
REQUEST TO PURCHASE LAND
The Board received a letter from Park Street Resident, Kim Offers to purchase two parcels of land contiguous to his existing property that is noted as a right-of-way on the tax maps. The parcel in the Village (TIN 183.017-1-18) and the parcel in the Town (TIN 183.17-3-3) are apparently access properties for the owner of the land behind the Offers residence. The owner of said property has no interest in the parcels as he has access in another location. The Board requested time to pursue this matter and plans to make a decision at the June 21, 2005 regularly scheduled meeting.
REPORTS RECEIVED
The following reports were received, reviewed, and placed on file:
ADJOURN
There being no further business to come before the Board the meeting duly adjourned at 9:10pm upon motion by Mayor Doster and seconded by Deputy Mayor Kosmerl.
_______________________
Deputy Village Clerk Temporary