The regular meeting of the Board of Trustees of the Village of Arcade, Wyoming County, New York was held on Tuesday, July 19, 2005 at 7:00pm there were:

PRESENT

Deputy Mayor Richard Kosmerl, Trustee Hugh Ely, Trustee Daniel Reisdorf, Superintendent of Public Works Larry Kilburn, and Clerk-Treasurer Joanne Offers

ABSENT

Mayor Michael Doster and Trustee Paul Burkett

ALSO PRESENT

Police Chief John Laird, Deputy Village Clerk Temporary Pam Beiersdorf, Judy Kessler Rix (Arcade Herald), Charles Skillman, Cheryl Parker, Steve Burkett, BJ Moore, and Thomas Langley

NOTICE

Pursuant to Article 7 of the Public Officers Law, notice of this meeting was given to the media on the 20th day of June 2005 and the same posted on the 20th day of June 2005.

PLEDGE TO ALLEGIANCE

Deputy Mayor Kosmerl opened the meeting with the Pledge to Allegiance.

APPROVE MINUTES

Motion by Trustee Reisdorf and seconded by Trustee Ely, the minutes from the regular meeting held on July 5, 2005 be approved with the following amendments:

The motion was approved upon the following vote:

   Mayor Michael Doster                Absent
   Deputy Mayor Richard Kosmerl    Aye
   Trustee Paul Burkett                    Absent
   Trustee Hugh Ely                        Aye
  Trustee Daniel Reisdorf                Aye

STRATEGIC PLAN – FUNDING RECOMMENDATIONS

Resident, Mr. Charles Skillman, asked the Board what plans are in place to fund items of the strategic plan.  He expressed his concern regarding lack of funding causing the plan to become nonexistent over time. The Board advised Mr. Skillman that costs associated with the various projects need to be determined and prioritized.  It was also stated that an implementation plan be developed to outline the series of steps required to execute the plans. Inquiries will need to be made for applicable grants that can aid with funding.  Additional funding options will need to be discussed during budget preparations.

AWARD BID – 2 COMPACT TRACTORS

Motion by Trustee Reisdorf and seconded by Trustee Ely the bid for the compact tractor #1 (Streets/Parks) be awarded to Barchel, Springville, NY for a John Deere 4115 for an amount totaling $29,345.00 upon recommendation of Superintendent of Public Works Kilburn. This amount includes a scraper and rake attachments.

Motion by Trustee Reisdorf and seconded by Trustee Ely the bid for the compact tractor #2 (WWTP) be awarded to Barchel, Springville, NY for a John Deere 4110 in the amount of $15,289.00 upon recommendation of Superintendent of Public Works Kilburn The existing John Deere 755 will be traded in for an amount of $9,480.00.

The above motion was adopted upon the following vote:

   Mayor Michael Doster                  Absent
   Deputy Mayor Richard Kosmerl    Aye
   Trustee Paul Burkett                    Absent
   Trustee Hugh Ely                        Aye
  Trustee Daniel Reisdorf                Aye

PERMISSION TO HIRE LINEMAN B

Motion by Deputy Mayor Kosmerl, seconded by Trustee Reisdorf, and unanimously carried Mr. Jerry Dalrymple be hired as Lineman B effective within two (2) weeks or at the discretion of Superintendent of Public Works Kilburn, or a subsequent date to allow an ample notice to his employer at a salary of $18.09.

PERMISSION TO ADVERTISE SEWAGE TREATMENT PLANT TRAINEE POSITION

Motion by Trustee Ely, seconded by Trustee Reisdorf, and unanimously carried Superintendent of Public Works Kilburn be granted permission to advertise (internally to VOA employees, then externally) for the Sewage Treatment Plant Trainee position.

FIRE DEPARTMENT NEW MEMBERS APPROVED

Motion by Trustee Reisdorf, seconded by Deputy Mayor Kosmerl, and unanimously carried the following new fire department members be approved as presented by the Clerk.

     Jason Lons
     Larry Edmunds
     Brandon Holmes
     Scott Jackson

RESOLUTION MEUA ANNUAL MEETING

The following resolution was offered by Trustee Ely and seconded by Trustee Reisdorf:

RESOLUTION

WHEREAS, the Board of Trustees of the Village of Arcade, New York, is a municipal member of the Municipal Electric Utilities Association of New York State, and

WHEREAS, the Annual Conference of the Municipal Electric Utilities Association of New York State has been called on September 13, 14, 15, and 16, 2005, to be held at the Crowne Plaza Lake Placid Resort, Lake Placid, New York, and

WHEREAS, in accordance with the bylaws of the Municipal Electric Utilities Association of New York State, each municipal member may cast one vote on each transaction properly brought before this meeting,

NOW, THEREFORE, Be It Resolved, that Superintendent of Public Works Larry A. Kilburn be and is hereby designated as the accredited delegate of the Village of Arcade, New York.

The above resolution was adopted upon the following vote:

   Mayor Michael Doster                  Absent
   Deputy Mayor Richard Kosmerl    Aye
   Trustee Paul Burkett                    Absent
   Trustee Hugh Ely                        Aye
  Trustee Daniel Reisdorf                Aye

BUDGET ADJUSTMENTS

Motion by Deputy Mayor Kosmerl, seconded by Trustee Ely, and unanimously carried the following budget adjustments be approved as presented by the Clerk.

FISCAL YEAR 2004-2005
Available upon request

FISCAL YEAR 2005-2006
Available upon request

AUDIT BILLS

Motion by Deputy Mayor Kosmerl, seconded by Trustee Ely, and unanimously carried the Village bills be audited and paid and that the Clerk be granted permission to transfer funds from the money market accounts to the checking accounts to cover such bills.

LEGISLATIVE INITIATIVE GRANT APPROVED

Deputy Mayor Kosmerl read a letter from Senator Dale M. Volker advising that the Village of Arcade had been approved for a $20,000.00 legislative initiative grant for stabilization of the municipal parking lot, due to the erosion of Clear Creek and Cattaraugus Creek.

PERMISSION TO EXTEND RETIREMENT DATE

Clerk-Treasurer Offers asked the Boards permission to extend her retirement date to November 1, 2005 at which time her accrued vacation and compensated time would expire.  The Board recommended that Clerk-Treasurer Offers discuss this matter with Mayor Doster and Trustee Burkett due to their absences at this meeting.

PERMISSION TO APPOINT SUCCESSOR CLERK-TREASURER EFFECTIVE SEPTEMBER 1, 2005

Clerk-Treasurer Offers asked the Boards permission to appoint Pamela J. Beiersdorf as the successor Clerk-Treasurer effective September 1, 2005 and appoint Joanne E. Offers as the Deputy Village Clerk Temporary effective September 1, 2005 through November 1, 2005.  The Board recommended that Clerk-Treasurer Offers consult with the appointing officer, Mayor Doster and discuss this matter with Trustee Burkett due to their absences at this meeting.

REVIEW LOCAL LAWS

The Board reviewed local laws Chapter 7, "Carnivals and Transient Amusement Shows" and Chapter 37, "Parks." After some discussion, the Board provided Deputy Village Clerk Temporary Beiersdorf with suggested changes to these chapters. The changes will be incorporated into a draft revision and provided to Board members for further review.

REPORTS RECEIVED

  • The following reports were received, reviewed, and placed on file:
  • Justice (June 2005)
  • Year End Financial Report (2004-2005)

ADJOURN

There being no further business to come before the Board the meeting duly adjourned at 8:05pm upon motion by Trustee Ely and seconded by Trustee Reisdorf.

       _______________________

       Deputy Village Clerk Temporary