At a regular meeting of the Board of Trustees of the Village of Arcade, Wyoming County, New York held on Tuesday, August 19, 2003, at 7:00 P.M. there were:

PRESENT

Mayor Michael Doster, Deputy Mayor Hugh Ely, Trustee Ginger Comstock, Trustee Richard Kosmerl, Trustee Daniel Reisdorf, Superintendent of Public Works Larry Kilburn

ALSO PRESENT

Police Chief John Laird, Cheryl Parker, Deborah Titus – Arcade Herald, Marty Mucher, George Hezel  

NOTICE

Pursuant to Article 7 of the Public Officers Law, notice of this meeting was given to the media on the 6th day of August, 2003 and the same posted on the 6th day of  August, 2003.

PLEDGE TO ALLEGIANCE

Mayor Doster opened the meeting with the Pledge to Allegiance.

APPROVE MINUTES

Trustee Kosmerl wanted the minutes from August 5th to reflect that the board felt that increasing the Cable Franchise Fee to 5% would be an indirect tax and they did not feel that they wanted to do that at this time.

Motion by Trustee Kosmerl and seconded by Mayor Doster the minutes from a regular board meeting held on August 5, 2003 be approved as amended. The motion was adopted upon the following vote:

   Mayor Michael Doster          Aye

   Deputy Mayor Hugh Ely       Aye

   Trustee Ginger Comstock     Aye

   Trustee Richard Kosmerl       Aye

   Trustee Daniel Reisdorf         Abstained 

GEOGRAPHIC INFORMATION SYSTEM - PRESENTATION

Jim Schoenburg from Bergman Associates gave a presentation on their companies Government Information System (GIS).  The Village has already started to map their utility systems on an AutoCad system, the GIS will take the village where they want to be. It manages data such as utilities, tree inventories, traffic lights, buildings, etc. It could take our existing information from the AutoCad system and convert to a digital database driven system.  He reviewed his proposal in three phases. The first phase would be to convert our existing information at a cost of $6,600.  The second phase would be to creat digital GIS shape files for approximately 4,000 electric poles at an estimated cost of $25,760.  The third phase would be to create digital GIS shape files for approximately 1,100 assets including street signs, sanitary sewer manholes, fire hydrants and street lights at an estimated cost of $7,755.  The ongoing maintenance cost would be approximately $500 per year. The return is through efficiency in government.  The board requested Superintendent Kilburn to contact other small municipalities that are currently using this system.

NORTHRIDGE HOMES – PROJECT ON NORTH STREET APPROVED

George Hezel from Housing Unlimited informed the board that financing for the project for affordable housing on North Street to be known as Northridge Homes has been approved.  They  received $1,528,814 in low interest loans from the State Commissioner of Housing and the reservation of tax credits have been reserved for the Wyoming County Community Action.  They hope to be in ground by the  end of this year of the spring of 2004.  They thanked the Village for their support in this fully funded project.

POLE ATTACHMENT AGREEMENT WITH TIME WARNER

The following resolution was offered by Trustee Kosmerl and seconded by Trustee Reisdorf:

RESOLUTION

WHEREAS, Time Warner Entertainment – Advance/Newhouse Partnership for its own use desires to attach and maintain its cables and/or attachments with necessary crossarms, guys and appurtenances on poles of the Village of Arcade, and

WHEREAS, the Village of Arcade is willing to permit, to the extent it may lawfully do so, the placement of said crossarms, guys and appurtenances on its poles,

NOW, THEREFORE, BE IT RESOLVED, that Mayor Michael Doster be empowered to enter into a Pole Attachment Agreement on behalf of the Village of Arcade with Time Warner Entertainment –  Advance/Newhouse Partnership.

The above resolution was adopted upon the following vote:

   Mayor Michael Doster          Aye

   Deputy Mayor Hugh Ely       Aye

   Trustee Ginger Comstock     Aye

   Trustee Richard Kosmerl     Aye

   Trustee Daniel Reisdorf         Aye

DISCUSSION ON ELECTRIC RATES

Superintendent Kilburn stated that he doesn’t know if our request for a five- percent increase has been submitted but certainly has not been approved.  Originally the board wanted a  five percent increase this year and another five percent next year.  As it will be well into our fiscal year before the original five percent increase is approved the board discussed the possibility of going with a full ten percent now.  The board requested further information for the next meeting and does not want to increase the rate any more than necessary.

BUDGET ADJUSTMENTS

Motion by Mayor Doster, seconded by Deputy Mayor Ely and unanimously carried that the following budget adjustments be approved as requested by the Clerk-Treasurer:

Available upon request

AUDIT BILLS

Motion by Mayor Doster, seconded by Trustee Kosmerl and unanimously carried the Village bills be audited and paid and that the clerk be granted permission to transfer funds from the money  market accounts to the checking accounts to cover such bills.

VEHICLES FOR SALE

Motion by Mayor Doster, seconded by Deputy Mayor Ely and unanimously carried the Village advertise for bid the sale of a 2000 Chevrolet Impala police car and a 1974 Ford Pumper fire truck.

MOVING OF WATER LINE FOR UCC

After meeting with UCC regarding the cost of moving the water line and reviewing correspondence from the Village to UCC it was determined that the $8,500 received from the church was a  correct amount.

PROPOSED LOCAL LAW 6-2003 – ZONING MAP – LIGHT INDUSTRIAL AND HIGHWAY COMMERCIAL/LIGHT INDUSTRIAL

The following resolution was offered by Mayor Doster and seconded by Deputy Mayor Ely:

RESOLUTION

WHEREAS, the Arcade Planning Board has been approached regarding the pending rental of a parcel of property currently zoned Light Industrial on West Main Street, and

WHEREAS, the Arcade Planning Board is aware of the limited amount of commercial uses allowed in that zone at the present time, and

WHEREAS, to enable a greater amount of uses they suggest changing the zoning map on lands south of Cattaraugus Creek and north of Route 39 from Fazekas, Rule & Jaffy to and including  Koike Aronson from Light Industrial to Highway Commercial/Light Industrial and lands south of Cattaraugus Creek and north of Route 39 owned by Koike Aronson and Eugene & Margaret Gertis from Highway Commercial to Highway Commercial/Light Industrial, and

WHEREAS, this change will allow property owners more latitude as well as complement the area to the south of West Main Street already zoned for Highway Commercial/Light Industrial uses, and

WHEREAS, a draft proposal of proposed Local Law No. 6-2003 adding Chapter 63F to the Zoning Laws of the Village of Arcade amending the Zoning Map has been delivered to each Board member at  their regular meeting held on August 19, 2003,

NOW, THEREFORE, It is Hereby:

       balance of resolution available upon request

WHEREUPON, said Resolution was adopted by the members of the Village Board as follows:

   Mayor Michael Doster          Aye

   Deputy Mayor Hugh Ely       Aye

   Trustee Ginger Comstock     Aye

   Trustee Richard Kosmerl       Aye

   Trustee Daniel Reisdorf         Aye

APPOINTMENT TO ZONING BOARD OF APPEALS

Motion by Mayor Doster, seconded by Trustee Kosmerl and unanimously carried Paul Sanders be appointed to the Zoning Board of Appeals replacing Rev. Neil Kattermann.

PERMISSION TO ATTEND MEETING

Motion by Mayor Doster, seconded by Trustee Reisdorf and unanimously carried permission be granted to anyone who wants to attend A Town Hall Meeting with Alan G. Hevesi sponsored by the State Comptrollers Office on Tuesday, September 9, 2003 in Warsaw, New York.

EXECUTIVE SESSION

Motion by Mayor Doster, seconded by Trustee Kosmerl and unanimously carried the board enter executive session to discuss police contract negotiations.

Motion by Mayor Doster, seconded by Trustee Reisdorf and unanimously carried the board exit executive session.

REPORTS RECEIVED

Fire Department reports for the month of July were received, reviewed and placed on file.

ADJOURN

There being no further business to come before the board the meeting duly adjourned at 9:10 p.m. upon motion by Mayor Doster and seconded by Trustee Kosmerl.

       _______________________

       Clerk-Treasurer