June 18, 2002

At a regular annual meeting of the Board of Trustees of the Village of Arcade, Wyoming County, New York held on Tuesday, June 18, 2002, at 7:00 P.M. there were:

PRESENT

Mayor Michael Doster, Deputy Mayor Frank Wood, Trustee Ginger Comstock, Trustee Hugh Ely, Trustee Richard Kosmerl, Superintendent of Public Works Larry Kilburn

ALSO PRESENT

Police Chief John Laird, William Sprague, Tiffany Bartz, Greg Schuyler, Dan Reisdorf, Len Connelly

NOTICE

Pursuant to Article 7 of the Public Officers Law, notice of this meeting was given to the media on the 5^th day of June, 2002 and the same posted on the 5^th day of June, 2002.

PLEDGE TO ALLEGIANCE

Mayor Doster opened the meeting with the Pledge to Allegiance.

APPROVE MINUTES

Motion by Trustee Kosmerl, seconded by Trustee Comstock and unanimously carried the minutes from a regular board meeting held on June 4, 2002 be approved as presented.

COMPLAINT – BIRD ALARM AT BLUE SEAL

Tiffany Bartz, a resident of Arcade Valley Estates, came before the board to complain about a bird alarm at the Blue Seal Feed facility adjacent to her residence. She played a recording of the noise for the board. She also presented the board with a “Petition of complaint against Blue Seal for continuously playing a recording over loud speaker that asked for the noise ordinance to be enforced” that was signed by 38 people (see attached).

After a phone call from Mrs. Bartz on June 10. 2002, the Village contacted Michael Driver, Plant Manager of Blue Seal regarding the complaint. They agreed to adjust the volume down 25% and to extend the frequency of the alarm from every minute to every five minutes. They stated, however, that they would experiment with delayed setting and reducing the volume but must be emphatic that controlling the birds and thus the safety of their products must be a high priority.

Mrs. Bartz has contacted the DEC regarding this matter and they informed her that there are alternatives to the bird alarm now in use. The Village will also check into alternatives.

William Sprague, park owner, stated that Arcade Valley Estates has had continuous problems with the Industrial Park over the last ten years. While the problem with the pellet plant is better the residents still have problems with dust once or twice a week. He also stated that the trailer park was their first.

FILLING OF POOLS BY THE FIRE DEPARTMENT

Len Connelly addressed the board regarding the Village’s stance on the Fire Department filling swimming pools. He was informed that the Mayor, Superintendent and Fire Chief had been corresponding back and forth regarding this matter and that it was the opinion of all involved that there is a moratorium on filling swimming pools. After further discussion motion was made by Trustee Comstock, seconded by Mayor Doster and unanimously carried the Water Rate Schedule be amended by removing the rate for filling swimming pools.

NEW WATER RATES

Len Connelly commented on the new water rates of the Village stating that his last quarter bill will go up approximately 36% not the 20% that was stated. He was informed that it has been stated all along that the base rate would go up 20% and that the usage rate was greater. The more water that is consumed the higher the percentage of increase.

Mr. Connelly stated that the new rates were very costly for those that had swimming pools and would like the board to consider waiving the sewer rate on the gallons used to fill swimming pools. The board will discuss this matter.

AWARD BID - DUMP TRUCK

After review of the warranty agreement on the vehicle motion was made by Mayor Doster, seconded by Trustee Kosmerl and unanimously carried the bid for a dump truck be awarded to Fleet Maintenance of West Seneca, New York in the amount of $60,000.00.

ANNUAL FINANCIAL REPORT

Motion by Deputy Mayor Wood, seconded by Trustee Kosmerl and unanimously carried the Financial Cash Report for the year ending May 31, 2002 be accepted as presented. (Copy of said report is on file in the clerk’s office.)

AMEND – EMERGENCY DISASTER PLAN

Motion by Deputy Mayor Wood, seconded by Mayor Doster and unanimously carried the Emergency Disaster Plan Appendix G be updated as follows:

APPENDIX “G”

COORDINATOR/AGENCY

CONTACT LIST

MAYOR: Michael R. DOSTER

64 East Main Street

Arcade, New York 14009

(H) 492-4322 (W) 492-0552 (C) 560-7684

DEPUTY MAYOR & INTERIM SUCCESSOR: Frank P. WOOD

14 East Main Street

Arcade, New York 14009

(H) 492-2693

TRUSTEE & INTERIM SUCCESSOR: Richard D. KOZMERL

52 Mt. View Drive

Arcade, New York 14009

(H) 492-2663 (W) 687-6007

C) 983-4332

TRUSTEES:

Ginger K. COMSTOCK

93 Park Street

Arcade, New York 14009

(H) 492-2810

Hugh P. ELY

42 Park Street

Arcade, New York 14009

(H) 492-4784

LOCAL COORDINATOR: Larry A. KILBURN

Supt. of Public Works

1379 Bray Road

Arcade, New York 14009

(H) 492-2897 (W) 492-1111

FIRE/RESCUE COORDINATOR: Chief Neil WILLIAMS

72 East Main Street

Arcade, New York 14009

(H) 496-3631 (W) 492-2212

EMERGENCY MEDICAL SERVICES
COORDINATOR: Captain William LANDAHL

60 Park Street

Arcade, New York 14009

(H) 492-4628 (W) 492-2550

POLICE SERIVCE COORDINATOR: Chief John LAIRD

222 Park Street

Arcade, New York 14009

(H) 492-2463 (W) 492-3111

COMMUNICATIONS COORDINATOR: Delores DAWLEY

319 North Street

Arcade, New York 14009

(H) 492-1160 (W) 492-1160

RECEPTION/STAGING AND VOLUNTEER

SERVICES COORDINATOR: Mary Jane Halstead

Disaster Coordinator

Red Cross - Warsaw

(H) 237-5081 (W) 786-0540

MEDICAL/PUBLIC HEALTH

COORDINATOR: Doctor at Medical Center

NEWS MEDIA COORDINATOR Deputy Mayor

UTILITIES COORDINATOR: Supt. Of Public Works

DAMAGE ASSESSMENT COORDINATOR: Eric SLOCUM

Arcade/Knight Agency, Inc.

Arcade, New York 14009

(H) 492-3186 (W) 492-4100

FINANCE OFFICER: Clerk-Treasurer Joanne OFFERS

223 Park Street

Arcade, New York 14009

(H) 492-2743 (W) 492-1111

AGENCY CONTACT LIST

Village of Arcade

Police Department 492-3111 or 911

Ambulance & First Aid 492-2550 or 911

Fire Department 492-2222 or 911

Public Works 492-1111 or 492-1590

Town of Arcade

Town Supervisor A. Douglas Berwanger (H) 492-3798

(W) 492-4685

Deputy Town Supervisor Eric Slocum (H) 492-3186

(W) 492-4100

Town Garage Rt. 98 N 492-3742

Wyoming County

Wyoming County Supervisor 786-8877

Wyoming County Office of Emergency Services 786-8867

Wyoming County Clerk 786-8810

Wyoming County Sheriff 786-2255

Wyoming County Highway 786-8955

Wyoming County Health Department 786-8894

New York State

Secretary of State 847-7110

Department of Health 847-4500

Department of Transportation (518) 457-6512 or 786-3310

Police 492-4104

Office of Disaster Preparedness (518) 457-2200

Health Care

O’Dell Medical Center Liberty Street 496-8211

Arcade, New York 492-3000

Bertrand Chaffee Hospital 224 East Main Street

Springville, New York 592-2871

Wyoming County Hospital Main Street

Warsaw, New York 786-2233

Radio

WGR 881-4555

WKBW 884-5107

WBEN 876-0930

T.V.

WGR-TV2 856-1414

WKBW-TV7 845-6100

WBEN-TV4 874-4410

It was discussed that the Village contact Jim Reger, Director Fire and Emergency Services of Wyoming County to set up a seminar for Village Officials for disaster training.

DONATION – PIONEER CREDIT RECOVERY

Clerk Offers informed the board that she had been presented with a check in the amount of $2,697.50 from Pioneer Credit Recovery for use by the Arcade Recreation Program. A letter of thanks will be sent.

RESOLUTION MEUA ANNUAL MEETING

The following resolution was offered by Mayor Doster and seconded by Trustee Comstock:

RESOLUTION

WHEREAS, the Board of Trustees of the Village of Arcade, New York, is a municipal member of the Municipal Electric Utilities Association of New York State, and

WHEREAS, the annual meeting of the Municipal Electric Utilities Association of New York State has been called on August 27, 28, 29, and 30, 2002 to be held at the Sheraton Saratoga Springs Hotel, 534 Broadway At City Center, Saratoga Springs, New York, and

WHEREAS, in accordance with the bylaws of the Municipal Electric Utilities Association of New York State, each municipal member may cast one vote on each transaction properly brought before this meeting,

NOW, THEREFORE, Be It Resolved, that Superintendent of Public Works Larry A. Kilburn be and is hereby designated as the accredited delegate of the Village of Arcade, New York.

The above resolution was adopted upon the following vote:

Mayor Michael Doster Aye

Deputy Mayor Frank Wood Aye

Trustee Ginger Comstock Aye

Trustee Hugh Ely Aye

Trustee Richard Kosmerl Aye

COMPUTER USE POLICY

This was tabled until the next meeting to give the board more time to review the policy.

NEW PARK

Deputy Mayor Wood reported that in discussions with various individuals, it looks like the Lion’s Club and possibly the Masons would like to be involved with the new park project at the corner of Water and Main Street. The Mayor will form a committee in the future to begin the planning stages.

PURCHASE ROLLER FROM TOWN

Superintendent Kilburn informed the board that the Town of Arcade is selling a used roller for $565.00. It will need a few parts at approximately $200.00. The budget contains a line item for $2,000 to rent a roller this year. Motion made by Deputy Mayor Wood, seconded by Trustee Ely and unanimously carried the Village purchase the roller from the Town at a cost of $565.00.

BUDGET ADJUSTMENTS

Motion by Deputy Mayor Wood, seconded by Trustee Kosmerl and unanimously carried the following budget adjustment be approved as presented by the Clerk:

Available upon request

AUDIT BILLS

Motion by Mayor Doster, seconded by Trustee Ely and unanimously carried the Village bills be audited and paid and that the clerk be granted permission to transfer funds from the money market accounts to the checking accounts to cover such bills.

ADELPHIA RATE INCREASE

Mayor Doster reported that Adelphia Cable will be increasing rates on August 1, 2002. Basic Service will increase $.90, Digital Cable will increase $2.00 and Advantage will increase $3.00.

SALE OF WATER TO YORKSHIRE

A letter has been received from the Town of Yorkshire stating they are not interested in purchasing their water from the Village of Arcade at this time. They would, however, like to keep the mutual aid agreement in place.

PROPOSAL TO CHANGE RENTAL ON KITCHEN FOR FIREHALL

A proposal was received from the Arcade Fire Department’s Ladies Auxiliary to change the rate for use of the kitchen when renting the Fire Hall. They would like to see a $50.00 fee with $15.00 refundable if the kitchen is left clean and nothing is broken.

The board had questions regarding anyone that rented the fire hall that did not want the kitchen – was their a fee. Could the kitchen be locked? A letter will be sent for clarification before a decision is made.

REPORTS RECEIVED

Receipts and Disbursements report for the month of May was received, reviewed and placed on file.

Fire department report for the month of May was received, reviewed and placed on file.

ADJOURN

There being no further business to come before the board the meeting duly adjourned at 8:35 p.m. upon motion by Trustee Comstock and seconded by Mayor Doster.

_______________________

Village Clerk